The CRM, Dispatch and AI Platform for HVAC Companies
Reachific helps HVAC companies answer every call, book and dispatch service and installs, and get paid and reviewed from one app. AI answers your leads after hours, and our team can set the whole thing up for you.
Starting at $97 a month. Full platform. Cancel anytime.
What slows an HVAC business down
Most HVAC companies are not short on work. They are short on hours, because the office runs on missed calls, texts and memory.
Missed calls, lost jobs
When the heat or AC goes out, customers call until someone answers. If it is not you, the job is gone.
Seasonal rush
Peak season floods the phones, and the schedule changes by the hour.
Maintenance falls off
Tune ups and filter changes depend on someone remembering to call customers back each season.
Reviews never happen
Happy customers mean to leave a review and never do, so the company with more stars wins the next search.
How Reachific runs an HVAC business
Every job follows the same path, and every step is tracked, automated and visible from your phone.
Every lead in one inbox
Website forms, online booking, calls, texts, Facebook and Instagram messages and Google Business Profile chats land in one conversation inbox. Missed calls get an automatic text back.
Calls to booked jobs
Customers book service on your calendar or approve an install estimate online. Each job moves through a visual pipeline.
The right tech, informed
Assign jobs from shared calendars. Automations text job details and reminders, and alert you when a job changes.
Invoices and text to pay
Send an invoice or payment link the moment the job is done and collect card payments without chasing anyone.
Automatic review requests
A review request goes out after every job. AI drafts on brand replies, and your best reviews can show on your website.
Seasonal reminders
Reactivation campaigns reach past customers after 30, 60 or 90 days, so seasonal tune ups get booked before the rush.
Who it is for
Reachific fits HVAC companies that want more booked jobs without adding office staff.
- Residential HVAC companies
- Commercial HVAC contractors
- Heating and cooling service shops
- Install and replacement specialists
- Owner operated shops and growing teams
What is included
- CRM, pipelines and one conversation inbox
- Website, funnel, form and blog builder
- Email, text messaging and calling
- Online booking, calendars and automations
- Reviews, social planner and courses
- Invoices, payments and document signing
- AI chat and voice agents and the mobile app
Up and running in four steps
Start free or book a call
Start the 14 day free trial on any plan, or book a free strategy call to map your system first.
Bring in your leads
Import your customer list and connect your phone, website forms and social inboxes so every call lands in one place.
Turn on automations
Switch on missed call text back, reminders, invoices and review requests, or have our team build them.
Track and improve
Watch your pipeline and reporting dashboard to see where leads come from and what turns into booked jobs.
Built in AI that answers for you
Every Reachific plan includes AI tools. Most owners do not have time to set them up, so our team can configure them for your business.
AI chat and text
Answers common questions on your website, by text and in social messages, then books the estimate.
AI receptionist
Picks up calls you miss, answers common questions and captures the job details.
Review replies
Drafts friendly, on brand responses to every new Google review.
Content and builder AI
Writes posts and emails and builds pages from a simple description.
Rather not build it yourself?
Our agency team builds and runs your system inside Reachific, so your website, automations and search visibility all work together.
Website that books
A fast HVAC website with online booking, service area pages and request forms tied to your CRM.
Automations
Missed call text back, dispatch texts, seasonal reminders, invoices and review requests built and tested for you.
Local SEO and AEO
Show up for "HVAC repair near me" on Google and in AI answers from ChatGPT and Perplexity.
Every plan includes the full platform and built in AI
Basic, starting at $97 a month
Up to 10 users and 10,000 contacts. Right for most owner operated HVAC companies.
Business, starting at $297 a month
Up to 25 users, 25,000 contacts, API access and advanced reporting.
Enterprise, starting at $497 a month
Multiple locations under one master account with unlimited contacts and users.
Texts, calls, email and AI usage are billed at low per use rates.
HVAC software FAQ
What is the best CRM for an HVAC company?
The best CRM for an HVAC company keeps every lead, estimate, job, invoice and review in one place. Reachific does all of that, adds built in AI that answers leads around the clock, and is starting at $97 a month with a 14 day free trial.
Can Reachific remind customers about seasonal maintenance?
Yes. Segment customers by last service date and use time based campaigns at 30, 60 or 90 days to invite them to book a tune up by text and email.
Can Reachific schedule and dispatch my techs?
Yes. Jobs live in a visual pipeline and on shared calendars. Your team can assign a tech, send the job details by text and reschedule jobs, and automations can notify the tech and the customer when anything changes.
Can customers pay by text?
Yes. You can send invoices and payment links by text or email and collect card payments as soon as the job is done.
How much does Reachific cost for an HVAC business?
The Basic plan is starting at $97 a month with up to 10 users and 10,000 contacts. Every plan includes the full platform and built in AI tools. Texts, calls, email and AI usage are billed at low per use rates.
Can you set it all up for me?
Yes. Our agency team can build your website, booking flow, automations, review requests and AI receptionist for you, so you start with a working system instead of a blank account.
Related: Plumbers · Electricians · Home services
Spend less time running the office and more time on service calls
Start the platform free, or let our team build your HVAC business system for you.